Setting up a new user, or changing the various settings for a user in Maximo, is bread and butter for an admin. However, there are a few parts of the system that are not used very often, and this article and the second part will go over the Security Control options. Some of the dialogues are used in combination to get a desired result, others are actually offering a duplication or another way to do the same thing.
The Security Controls dialogue is accessed via the select action menu, or the left-hand pane depending on your system set up. We will be going through a V7.6 screenshot, but the dialogue is similar in all V7 versions.
The dialogue is made up of 4 main sections, each with unique functionality for user interaction with the system. In this first article we will be going through the first 2 sections, User defaults and Login tracking. Next time we will go through the rest of the dialogue.
This section contains the option to select which security group will be used for all users. By default, this is the EVERYONE group (In earlier versions I believe it was MAXEVERYONE).
This is the group used for all conditional interface options that affect all users. It also has the option to select the security group to be added to all new users and the status of users created via the self-registration. In addition to this there are 2 options for workflows to be used.
The first is to select the workflow for the self-registration of users and a second for users created via LDAP integration. Those admins using those pieces of functionality will know which ones to choose and set them up here. Last, but by no means least, is the option to display the user ID when electronic signatures are required. When doing certain activities, like making changes to the database, the user has to re-authenticate that they are the user and enter the password. Some policies will not want the logged in ID to be visible to add another small layer of security to this. To use this you need to have login Tracking enabled, which we cover next.