Category: Real Estate and Facilities Management

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Maximo Utilities Working Group by Users for Users

Last month I boarded a plane and headed across the pond to the United States to attend the Fall Maximo Utilities Working Group conference (MUWG). As I lead utilities for Vetasi and understand the UK utility industry, I was really looking forward to seeing how they do things in the U.S.

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Article By Vetasi

| Oct 19, 2018

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Use your asset management solution to reduce your empty meeting rooms

“I can never book a meeting room, but they are always empty” If I had a pound for every time I have heard this from a client, then I would have a fortune, well, maybe enough to buy a new smart watch! Companies invest lots of money in setting up meeting rooms of various sizes.  However, when you need a room for Wednesday afternoon next week and there are no rooms available; why not?!!  You “know” that rooms are not being used, as when you walk by them they are often sitting empty.

“I can never book a meeting room, but they are always empty”

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Article By Vetasi

| Nov 29, 2018

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Privacy Policy

Security Groups in Maximo; Independent or Non-Independent?

The use of security groups in Maximo can be a cause of confusion and frustration if not implemented correctly. Business is always changing and giving yourself a clear and flexible methodology in the security of users will help make changes down the line easier, and therefore cheaper to implement. After all the only real constant in business is change.

I may well write a follow up blog on methodologies for security in Maximo along with some pointers on the way to do it. This article will mainly concentrate on the often misunderstood “Independent of Other Groups” flag on the security group.

Security groups in Maximo determine which applications and menu items users have access to as well as some conditional interface options. For each user, you specify their rights by assigning them membership in one or more groups.

You can configure security groups to provide very limited access or wide-ranging access to applications, sites and labour. You can also provide access to approval limits and tolerances.

Maximo uses sites as the initial level of security for multi-site implementations; a security group can give access to one, all or any number of sites as required. To provide flexibility, when you build the security structure for your organisation, you can also choose between two types of security groups; independent and non-independent. When creating a security group, you specify which type of group it is.

Non-Independent Groups

If the group is non-independent (Flag unchecked) then the rights in that security group will be merged with the other groups that the user is a member of. The user will be granted the highest access based on the combined rights in the security group. An example of this is shown below.

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Article By Vetasi

| Mar 12, 2019

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Maximo User Security – Part 1

Security Controls

Setting up a new user, or changing the various settings for a user in Maximo, is bread and butter for an admin.  However, there are a few parts of the system that are not used very often, and this article and the second part will go over the Security Control options. Some of the dialogues are used in combination to get a desired result, others are actually offering a duplication or another way to do the same thing.

The Security Controls dialogue is accessed via the select action menu, or the left-hand pane depending on your system set up.  We will be going through a V7.6 screenshot, but the dialogue is similar in all V7 versions.

The dialogue is made up of 4 main sections, each with unique functionality for user interaction with the system. In this first article we will be going through the first 2 sections, User defaults and Login tracking. Next time we will go through the rest of the dialogue.

User Defaults

This section contains the option to select which security group will be used for all users. By default, this is the EVERYONE group (In earlier versions I believe it was MAXEVERYONE).

This is the group used for all conditional interface options that affect all users.  It also has the option to select the security group to be added to all new users and the status of users created via the self-registration.  In addition to this there are 2 options for workflows to be used.

The first is to select the workflow for the self-registration of users and a second for users created via LDAP integration.  Those admins using those pieces of functionality will know which ones to choose and set them up here.  Last, but by no means least, is the option to display the user ID when electronic signatures are required.  When doing certain activities, like making changes to the database, the user has to re-authenticate that they are the user and enter the password.  Some policies will not want the logged in ID to be visible to add another small layer of security to this.  To use this you need to have login Tracking enabled, which we cover next.

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Article By Vetasi

| Jun 12, 2019

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Maximo User Security – Part 2

Security Controls

Setting up a new user, or changing the various setting for a user in Maximo, is bread and butter for an Admin. However, there are a few parts of the system that are not used very often, and these articles are going to go through them.

Some of the dialogues are used in combination to get a desired result, others are actually offering a duplication or another way to do the same thing.

These articles are going to take you through the Security Control options.

The Security Controls dialogue is accessed via the select action menu, or the left-hand pane depending on your system set up. We will be going through a V7.6 screenshot, but the dialogue is similar in all V7 versions.

The dialogue is made up of 4 main sections, each with unique functionality for user interaction with the system.

In the first article we went through the first 2 sections, User defaults and login tracking. In this second part we will go through the rest of the dialogue box.

Automatic Password Generation

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Article By Vetasi

| Aug 30, 2019

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How Smart Enterprise Asset Management can help Water companies meet new Ofwat targets

Water industry regulator, Ofwat, published its final determinations on 16 December 2019, with PR19 bringing £51 billion of investment for water companies in England and Wales to transform the industry.

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Article By Vetasi

| Feb 4, 2020

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